Item Options
Introduction
WarehousePro has options to extend Item Master Data in SAP Business One to support more functionality in the warehouse. These options can be set for a specific item, whole item groups or for specific business partners. Options are categorized as Inbound, Outbound and GS1/EAN128 Mapping options.
Depending on the focus, only relevant options will be available. For example: When opening options from a Customer type Business Partner, the Inbound Item options will be unavailable.
The Options will be checked in the following order:
Item
Item Group
Business Partner
The last two can form a combined configuration.
The functionality described is available as of version 3.2.1.0.
Item Options
Item Options can be viewed or edited by using the right click menu options on Item Master Data window. Select WarehousePro Item Settings.
A new window will open and display the current WarehousePro Item Options for this Item.
The window will display all relevant options linked to this item. If the item belongs to a specific Item Group which has specific Item settings, these will also display here, but cannot be altered. However, once Item specific options have been set, these will be the settings used when handling the items.
Business Partner Item Options
Item Options can be viewed or edited by using the right click menu options on Business Partner Master Data window. Select WarehousePro Item Settings.
A new window will open and display the current WarehousePro Item Options for this Business Partner.
When specific settings are made for a business partner, these settings will be used for all items coming from (Suppliers ) or delivering to (Customers).
Item Group Options
Item Options can be viewed or edited by using the right click menu options on Item Group Master Data window. Select WarehousePro Item Settings.
A new window will open and display the current WarehousePro Item Options for this Item Group.
When specific settings are made for an Item Group, these settings will be used for all items in that group. Specific item configuration will override these settings.
Inbound Item Options
A short explanation of the available columns.
This tab is not active when viewing options from Customer type Business Partner.
Column | Description | Remarks |
|---|---|---|
Item Group | Displays if the settings were made for the complete item group. |
This column is only visible when opened from Item Master Data. |
Item | Displays the Item Code for which the settings apply. |
This column is only visible when opened from Item Master Data. |
Description | Displays the Item Description of the item. |
This column provides a link to the SAP Business One Item Master Data. This column is only visible when opened from Item Master Data. |
Business Partner | Select the business partner if the settings only apply for this business partner. | |
Name | Displays the name of the selected business partner. |
This column provides a link to the SAP Business One Business Partner Master Data. |
Secondary Number | Enable this option to have client users enter the secondary batch or serial number when receiving an item. |
Note that this field will display as Attribute in the client application. Use translations to have a more proper field name for your specific case. |
Secondary is mandatory | Enable this option to make sure the Secondary Number is always entered. | |
Expiry Date | Enable this option if expiry date must be entered when receiving items. |
Expiry date settings only apply for batch related items. |
Expiry Days | Enter the number of days for which the batch number should be valid when receiving. | |
Allow invalid | Specify if an invalid Expiry Date is allowed when receiving items. |
When receiving an invalid Expiry Date, the user will be prompted with a warning message. |
Block charge | Specify whether an invalid received charge or batch number should be marked as Blocked. |
After receiving a blocked batch number, it must be unblocked to have the batch available for delivery. |
Production Date | Enable this option to have the user enter the Production Date when receiving items. |
This option only applies to batch or serial number items. |
Warranty Start | Enable this option to have the user enter the Warranty Start date when receiving items. |
These options only apply to serial number items. |
Warranty End | Enable this option to have the user enter the Warranty End date when receiving items. |
These options only apply to serial number items. |
Weight | Enable this option to have the user enter additional Weight information when receiving items. | |
UoM | Specify the Weight unit of measurement in which the weight must be entered. | |
Weight Margin | Specify the margin in which the entered Weight is accepted. |
The entered weight will be checked with the calculated weight of the items master data in tab Purchasing Data. If no weight is entered, than no margin can be calculated. |
Outbound Item Options
A short explanation of the available columns.
This tab is not active when viewing options from Supplier type Business Partner.
Column | Description | Remarks |
|---|---|---|
Item Group | Displays if the settings were made for the complete item group. | |
Item | Displays the Item Code for which the settings apply. | |
Description | Displays the Item Description of the item. |
This column provides a link to the SAP Business One Item Master Data. |
Business Partner | Select the business partner if the settings only apply for this business partner. | |
Name | Displays the name of the selected business partner. |
This column provides a link to the SAP Business One Business Partner Master Data. |
Expiry Days | Enter the number of days for which the batch number should be valid when delivering to the customer. | |
Force Expiry | When selected the Expiry Date of the batch must be valid and exceed the Expiry Days setting. | |
Weight | Enable this option to have the user enter additional Weight information when delivering to the customer. | |
UoM | Specify the Weight unit of measurement in which the weight must be entered. | |
Weight Margin | Specify the margin in which the entered Weight is accepted. |
The entered weight will be checked with the calculated weight of the items master data in tab Sales Data. If no weight is entered, than no margin can be calculated. |
Serial Number | Enable this option to have the user enter the serial number when delivering to the customer. |
This option replaces SAP Business One's serial number management method On Release Only. Make sure that the item is not managed by serial number if this option must be used. |
Equipment Card | Enable this option if Customer Equipment Card must be created when using the WarehousePro Serial Number function. |
The Customer Equipment Card will be created asynchronous. Check the WarehousePro > Customer Equipment Cards menu path for the creation progress. |
GS1/EAN128 Mapping
WarehousePro supports the use of EAN128 type barcodes. Configurations can be made using GS1 standards. Refer to the GS1 website for more details about available Application Identifiers
To be able to use the EAN128 type barcodes the mapping of these Application Identifiers must be set. Settings can be made for all items coming from a single supplier or can be set Item or Item Group specific. When setting this up for Item or Item Groups it is also possible to specify the mapping per warehouse function.
If the use of EAN128 type barcodes is the standard or even mandatory it is possible to set a default mapping for all items that do not have a specific set of mapping through Item or Item Group specific mapping. Navigate to Administration > Setup > WarehousePro Settings > Configuration > Settings and open GS1/EAN128 tab.
If these defaults are left blank then no EAN128 scanning method will be used for the specific value when requested.
For Item or Item Group specific mapping open the WarehousePro GS1/EAN128 Mapping settings from the right-click menu on Item Master Data or Item Groups - Setup.
If there is no mapping available for All tasks and there are no default GS1/EAN128 AI Mapping then EAN128 scanning method will be disabled for warehouse functions that do not have a specific mapping.
Config Web Client for GS1/EAN128
Navigate to the settings page in the WarehousePro Web Client bij clicking on the Settings icon (:config:).
Make sure the cursor is placed in the field with the "barcode" icon in front.
The following codes can be used to configure web client for correct use of GS1/EAN128 field separator.
