Cash Procedures
Authorization
The cash procedure widget (highlighted in figure 1) will be available if:
The POS-user is authorized for the permission “CashProcedures” (via user-portal)
The Cash Procedures Widget is enabled in the Widgets menu (via management portal)
Figure 1
Cash Procedures main screen
After clicking on the Cash Procedures Widget, you will be navigated to the Cash Procedures main screen. See Figure 2. Here you have several options:
Add a cash drawer count
Add cash to drawer
Deduct cash from drawer
Show a report of cash transactions and cash counts
Figure 2
Count Drawer
After Clicking Count Drawer you will be presented a count drawer input screen. Here you can count all coins and bank notes available in the drawer. On top of the page the total amount will be automatically calculated. After pressing save, the cash count will be saved. When the expected drawer amount (based on all drawer transactions since last cash count) differs from the just counted amount a warning will be presented. You will then have to option to recount or to save anyways. After a successful save, the cash count popup will disappear and take you back to the cash count main screen (see Figure 2).
Note: if the user is authorized for the permission “CashProceduresShowCountDifference”, the actual difference between the counted amount and the expected amount is shown in the warning.
Figure 3. Adding a drawer cash count
Add Cash
When clicking Add Cash a dialog will be shown which enables you to add a manual cash booking to the drawer. Input will follow the input in cents' setting from Store Settings and a Reason for Adding is mandatory. After pressing save, the cash booking will be saved and you will be taken back to the main Cash Procedures screen (Figure 2).
Figure 4. Adding a manual cash booking
Deduct Cash
When clicking Deduct Cash, a dialog will be shown which enables you to add a manual cash deduct booking to the drawer. Input will follow the input in cents' setting from Store Settings and a Reason for Deducting is mandatory. After pressing save, the deduct cash booking will be saved and you will be taken back to the main Cash Procedures screen (Figure 2).
Figure 5. Adding a manual Cash Deduct booking
Show Report
When clicking the show report link on the bottom of the main Cash Procedures Screen (see Figure 2), you will be presented an overview of all cash drawer counts, grouped by week. When clicking on the arrow button on the right side of each line, you will be navigated to a new page showing all cash bookings that have contributed to the selected cash count.
Note: if the user is authorized for the permission “CashProceduresShowCountDifference”, an additional column Cash Difference is shown here.
Figure 6. Cash drawer count report page
Report Detail
After selecting a cash count, a new page will be presented, showing all cash bookings from the latest cash count, until the current cash count. Thus showing all cash counts that have contributed to the current cash count.
Figure 7. Cash drawer count detail page